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Teacher Resources

We understand that organizing a trip with a group of students can feel like a daunting task. We are here to help. The steps to successfully organize a program are outlined within this page. Please use this information as a resource and don’t be afraid to call (970)468-2098 or email This email address is being protected from spambots. You need JavaScript enabled to view it. if you have any questions.

Steps to Organize a Program

This is an abbreviated list of steps to set up an outdoor education program with Keystone Science School. We have outlined the details within this webpage and the Lead Teacher Information Packet.

  1. Call (970)468-2098 or This email address is being protected from spambots. You need JavaScript enabled to view it. and secure your dates.
  2. Complete a contract and pay a 10% deposit.
  3. Complete the Pre-Trip Questionnaire
  4. Communicate program goals and collect electronic Medical and liability forms from parents. All forms are due two weeks prior to a program. You will receive an invite as a Manager to your program event for electronic collection. This invite will contain a link specific to your program’s forms. We have provided an email template to send to parents to assist with communication. You will be able to monitor form collection through your Event.
  5. Arrange students into their field groups and housing assignments using this template, and email the spreadsheet to This email address is being protected from spambots. You need JavaScript enabled to view it.. Compare list of students to list of completed electronic medical and liability forms to ensure all participants (including chaperones) have completed their forms. (Complete 2 weeks prior to your program)
  6. Prior to your Arrival:
    1. Complete dorm room assignments
    2. Print student journal (emailed 2 weeks prior to your program)
  7. Get ready for a classroom changing outdoor education program!

Frequently Asked Questions

How much does a program with Keystone Science school cost?

Pricing is dependent on the season, location, and your selected activities. Please contact us by calling (970)468-2098 or emailing This email address is being protected from spambots. You need JavaScript enabled to view it. for a current pricing sheet.

Updated Cancellation Policy

Keystone Science School recognizes the financial burden that COVID-19 has placed on our community. In an effort to better support our Schools and community we have revised our cancellation policy.

A 10% deposit and $250 damage deposit is required to confirm dates for an Education program or facility rental.

If Keystone Science School is required to cancel or suspend programming, KSS will issue a full refund of money paid toward the cancelled dates.

If a School, it’s district, or an organization chooses to cancel programming, but Keystone Science School is continuing operations, the following applies:

30 Days Prior

If programming is canceled 30 or more days prior to the program start date, 100% of any paid deposit can be transferred to another set of available dates within the same school year or the following school year. New dates will be subject to current pricing.

Within 30 Days

If programming is cancelled 29 or less days prior to programming, the school or organization is responsible for a minimum required payment of 50% of the contracted costs within the agreement.

Interested in bringing your school group to KSS? Get in touch today!

We’re always happy to help plan your next outdoor education experience to ensure that your students have the best overnight field trip of their lives! Should you have questions about any step of the process, or associated paperwork, please contact us.

Call Us (970)468-2098
Monday-Friday 9am-5pm MST

Email Us at
We will respond promptly.

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Monday-Friday 9am-5pm MST