Teacher Resources

We understand that organizing a trip with a group of students can feel like a daunting task. We are here to help. The steps to successfully organize a program are outlined within this page. Please use this information as a resource and don’t be afraid to call (970)468-2098 or email This email address is being protected from spambots. You need JavaScript enabled to view it. if you have any questions.


Steps to Organize a Program

This is an abbreviated list of steps to set up an outdoor education program with Keystone Science School. We have outlined the details within this webpage and the Lead Teacher Information Packet.

  1. Call (970)468-2098 or This email address is being protected from spambots. You need JavaScript enabled to view it. and secure your dates.
  2. Complete a contract and pay a 10% deposit.
  3. Select your curriculum by completing the Pre-Trip: Curriculum Online Form.
  4. Communicate program goals and collect electronic Medical and liability forms from parents. All forms are due two weeks prior to a program. You will receive an invite as a Manager to your program event for electronic collection. This invite will contain a link specific to your program’s forms. We have provided an email template to send to parents to assist with communication. You will be able to monitor form collection through your Event.
  5. Complete the Pre-Trip: Logistics Online Form (Complete 4 weeks prior to your program)
  6. Arrange students into their field groups and housing assignments using this template, and email spreadsheet to This email address is being protected from spambots. You need JavaScript enabled to view it.. Compare list of students to list of completed electronic medical and liability forms to ensure all participants (including chaperones) have completed their forms. (Complete 2 weeks prior to your program)
  7. Prior to your Arrival:
    1. Complete dorm room assignments
    2. Print student journal (emailed 2 weeks prior to your program)
  8. Get ready for a classroom changing outdoor education program!

Frequently Asked Questions

How much does a program with Keystone Science school cost?

Pricing is dependent on the season, location, and your selected activities. Please contact us by calling (970)468-2098 or emailing This email address is being protected from spambots. You need JavaScript enabled to view it. for a current pricing sheet.

Interested in bringing your school group to KSS? Get in touch today!

We’re always happy to help plan your next outdoor education experience to ensure that your students have the best overnight field trip of their lives! Should you have questions about any step of the process, or associated paperwork, please contact us.

Call Us (970)468-2098
Monday-Friday 9am-5pm MST

Email Us at Support@KeystoneScienceSchool.org
We will respond promptly.